How to Create Templates in LibreOffice to Save Time and Increase Productivity

Creating a template in LibreOffice can save you some time for the documents that you use often. It can be a letter, a financial spreadsheet or even a presentation.

Time is one factor that a template can save and on the other hand it provides consistency where a group of people in an organization work together at the same project.

For example, if you are a small organization that has to often issue certificates of experience, instead of copy-pasting from a saved document somewhere, you can create a template. When you need to issue a new certificate of experience, you create a new one from the template, edit it slightly and you are good to go.

LibreOffice comes with a few templates by default but you are not restricted to use just them. You are free to create your own as per your requirements.

I think templates are one of the essential LibreOffice tips that every user should know. Let me show you how to do it.

How to create a template in LibreOffice

First, create the document that you want to reuse with minimal editing. It could be a document, spreadsheet or presentation. I am using a word document in the example but the steps are the same for all of them.

Now go to file and select Save as Template. You will be prompted to give a name and a category from the menu, the press save.

Saving template in LibreOffice
Creating a new template in LibreOffice

This file will be saved in the LibreOffice template folder in .ots format. You can use these .ots files on other systems that have LibreOffice installed and use the same templates on those systems as well.

How to use templates in LibreOffice

To use a template, select File and then Templates.

Don’t worry! Opening a template LibreOffice creates a copy without affecting the original template. You can edit the document without worrying about your template getting changed.

Using template in LibreOffice
Using templates

Once you choose your template, click open. You can edit it as you like.

How to change a template in LibreOffice

Needs may change from time to time and adjustments to your templates can be necessary.

To edit an existing template go to File -> Templates and then right click on the desired template and click edit.

Edit a template in LibreOffice
edit Template

When you finish editing the template, click on save to make the changes permanent.

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All in all templates are great not only at reducing the workload on repetitive tasks but also for user mistake proofing. You can take advantage of your computer’s ability to handle a repetitive task but with flexibility. It increases your efficiency.

Bonus Tip!

You can find tons of additional templates on the LibreOffice website. You can search for the ones you need, download them and use them. Be advised that these are from third-party, unverified users. So use them at your risk.

I’ll keep on sharing more such tips in future. Meanwhile, you may also learn about creating templates to add the “create new document” option in the right click menu context in GNOME.

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  • In the recent email newsletter, you mention that LibreOffice landed in a controversy over Personal & Enterprise editions being proposed. Clicking on that link brings you here which doesn’t explain anything about that proposal.
    I wanted to know the details of that controversy.

  • I am having an issue with my libreoffice. I tried to type in Arabic but didn’t work out. I tried resetting back to default but I still have my numerals typing in Arabic. I can’t also type in that Arabic. What can I do please?

    • Hi there, first thing make sure that you have enabled the complex text layout. You get two extra buttons in the formatting toolbar to switch between RTL and LTR.

      1) Go to Tools -> Options -> Language Settings -> Languages. Then check the box near “Enabled for complex text layout (CTL)”.

      2) Make sure that the language pack and keyboard layout are properly configured. (For Arabic or other language)

      3) Arabic Fonts are required

      • Thanks for you reply, I really appreciate it. It is still the same. Setting it to default is even difficult. I just want to take it back to pure English.

        • Go again to Tools -> Options -> Language Settings -> Languages and then make sure that all your defaults are reverted to English.
          It is vital to ensure that your keyboard layout setting is in English too.